How to Actually Do Accounts Payable Right
Let’s be honestaccounting terms can be dry. Accounts payable accounts receivableit sounds like something out of a dusty textbook. But if you run a business (or even help with the finances) these two things are non-negotiable. So let’s talk about themlike real people not robots. We’ll start with the basics then I will walk you through what makes a good accounts payable process (and how not to mess it up).
What’s the Difference?
simple version:
Accounts Payable (AP) = the money you owe to other people or companies.
Accounts Receivable (AR) = the money other people owe you
Core difference. If you’re a business and you just got invoice from your supplier for some stuff they delivered? That’s AP. You need to pay them. If you sent invoice to a customer for work you did? That’s AR.

If you take nothing else from this remember this: AR gets the money in. AP makes sure you don’t lose it. You need both to keep the business afloat.

9. Make Time for Reviews
At least once a month look at your AP reports. What’s overdue? What’s coming up? Is anything missing? You don’t need to micromanage every detail but staying aware helps you avoid surprises.
10. Keep Improving
No process is perfect forever. Ask your team what's working and what’s frustrating. Tweak things. Test a new tool. Simplify where you can. Good AP is about rhythm. Keep it smooth and you well avoid a ton of headaches.